The Database in your Fitzii account gives you several options to find, add and contact candidates. We’ll go through all four tabs, from left to right, that you’ll see once you’ve clicked “Database” on the top right of your screen.


Any candidates that have applied to a job with your organization are recorded here. You can see which jobs they’ve applied to, what their status was (shortlisted, declined, etc.), and any notes or interactions you’ve had around them.

You can search by name, job title or location using the “Search jobseekers” field:


You can also view all candidates, only active/inactive candidates, or ones you’ve starred by going to the bottom of your screen and selecting as you like.



This tab is used by organizations who have a Fitzii Careers Page. In all our careers pages, we include an opportunity for applicants to sign up and be contacted about new jobs with your organization. They sign up when they are interested in hearing about opportunities with your organization but don’t see a fitting job listed. 

If you don’t have a Fitzii Careers Page, but would like one, just email us at and we’d be happy to walk you through the process.

You can contact candidates as you would elsewhere in Fitzii. Here’s a video showing you how.


You can add candidates to your candidate pool that have given you their resume.

To add one candidate:

Click the “ADD CANDIDATE” button on the right of your screen, and you’ll see this window pop up:


Fill in the details, then click “ADD & CLOSE” if you’re all done, and “ADD CANDIDATE” if you want to add more this way.

To add multiple candidates at once:

Click “BULK UPLOAD CANDIDATES” and follow the instructions in this pop up window.


Make sure when you upload that your spreadsheet is free of strange characters (¥,ƒ,∂), and that all resumes are in Word (.doc, .docx) or PDF (.pdf) format.

If you have any problems during the process, reach out to or click the chat bubble on the bottom right of your screen. We can help!

Special actions you can take with passive candidates:

Add to a job – with this action, you can add a candidate in your list to the job manager screen of the job you select.


When they’re added, they’ll be listed separately in your job manager, below the applicants who applied in the usual way. You can invite them to apply from here, and complete the assessment. If they do, they’ll join their friends in the list above.


Invite to apply

If you’d like to invite a candidate to apply for a job you’ve posted, toggle the circular button beside their name, and select “Invite to apply” from the “Action” drop down menu. Then select the job from the dropdown in this pop up window, customize your text and hit the “invite to apply” button. They’ll receive an email invitation from Fitzii, and have a chance to apply for the job.



This is how you can search for any candidate in your database, no matter where they came from.

You can search candidates by location, status, source (job board), or keyword. And you can use the myriad of toggle buttons to customize your results. Lucky you!

When you enter a search term, you’ll be searching jobseekers’ contact information, the jobs they’ve applied to, and the text they’ve included in their profile. This includes the answers to any skills and experience questions they answered in a Fitzii Assessment.

You’ll see a column on your right marked “Relevance.” This shows how many times the searched terms come up in each jobseeker's profile, relative to the others’.

From this screen, you’ll be able to email the candidate(s) you select using Fitzii’s email function. You’ll also be able to invite them to apply for any open job in your account as explained above.

If you have any questions, you can always email or click the bubble for help. 

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